Southline Golf rental agreement.

Approval status: This prelaunch agreement captures Southline's approved business terms. Electronic signatures and deposits remain disabled until the owners confirm the final equipment specifications, insurance, legal business identity, and qualified counsel approves the legal provisions.

1. Final proposal controls

The signed proposal identifies the customer, event date, approved location, operating window, rental, services, total price, deposit, balance, and special instructions. It becomes part of this agreement. If the proposal and this general agreement conflict, the proposal controls only for the event-specific commercial terms.

2. Reservation and payment

A proposal or requested date is not a reservation. The date becomes reserved only after Southline verifies the venue and operating plan, the customer signs the agreement, and the required 30% deposit is successfully paid. The remaining balance is due seven calendar days before the event. Southline may release an unpaid date hold when the secure checkout expires.

3. Southline's service

Southline will deliver, set up, operate, and remove the approved mobile golf simulator and the services listed in the proposal. Unlisted equipment, sound coverage, lighting, branding, furniture, alcohol, bartending, internet, electrical distribution, permits, or venue services are not included. A customer request is not an approved change until Southline confirms any resulting scope, price, staffing, and schedule adjustment in writing.

4. Customer and venue responsibilities

The customer must have authority to use the location and obtain venue permission. The customer must provide the clear footprint, ceiling height, level surface, electrical service, loading access, parking, internet if required by the confirmed equipment, and weather protection stated in the final proposal or setup checklist. The customer must disclose access restrictions, stairs, elevators, loading windows, noise limits, and venue rules before signing.

5. Safety and conduct

Southline controls the simulator setup and may pause or stop play when equipment, weather, intoxication, unsafe swings, crowd behavior, power, surface conditions, or venue conditions create a reasonable safety or property risk. Guests must follow the operator's instructions and remain outside the swing area until invited to play. Intentional or negligent damage caused by the customer or guests may be charged at documented repair or replacement cost, subject to applicable law.

6. Timing and access

The customer must provide the agreed access period before and after the operating window for setup and removal. Customer or venue delays do not automatically extend the operating window. Any extension requires Southline's written approval and may require an additional charge.

7. Cancellation, rescheduling, and weather

The Cancellation & Weather Policy in effect on the proposal date is incorporated into this agreement. More than 14 days before the event, the customer may request a full deposit refund or one date move. From 8–14 days, the deposit becomes a 12-month credit and other paid amounts are refunded. Seven days or fewer before the event, payments are non-refundable except when Southline cancels or cannot perform. Weather remedies require the customer to meet the agreed indoor or covered-backup obligations.

8. Southline cancellation or inability to perform

If Southline cancels or cannot provide the contracted service, the customer may choose a mutually available replacement date or a refund of amounts paid for the unavailable Southline service. Southline does not promise reimbursement for unrelated venue, food, entertainment, travel, or third-party costs unless required by law.

9. Third-party services

Approved third-party production, printing, or partner services must be listed in the proposal. Supplier lead times, proofs, venue approval, usage rights, and nonrecoverable production costs apply. Southline does not provide alcohol or bartending under this agreement.

10. Photos, marketing, and privacy

Event-service information is handled under the Privacy Notice. Marketing email and permission to use identifiable event photos or video require separate, optional consent and are not granted by signing this agreement.

11. Legal terms requiring counsel completion

The final signature template must add Southline's exact legal entity name and address, governing law and venue, limitation-of-liability language, insurance and indemnity provisions, tax treatment, electronic-signature consent, notices, severability, assignment, and entire-agreement clauses as approved by qualified counsel. Those provisions are intentionally not invented here.

Read Cancellation & Weather · Read request terms · Return home